Q3 2025
Files for download:
SEACLIFF ASSOCIATION
(the “Association”)
Meeting of the Board of Directors Board Meeting Minutes
A meeting (the “Meeting”) of the Board of Directors of the Association (the “Board”) was held
on July10, 2025, at 8:00 a.m. (Hawaii time) via a Zoom video conference.
Attendance:
Board Members Present:
Buddy Arnheim
Don McConnell
Stephan Schaem
Lincoln Watkins
Winston Welborn
Absent Board Members:
Alex Kaplinsky
Mike Latiff
Others Present:
Crystal Jones
Chris Mann
Matthew Monahan
Ginny Shinn
Call to Order, Notice of Meeting, and Meeting Agenda
Mr. McConnell called the meeting to order. Each Board member confirmed receipt of proper
notice and a quorum was noted. The meeting agenda was circulated in advance.
Approval of Prior Meeting Minutes
Q2 2025 minutes: Unanimously approved.
Treasurer’s Report
Mr. Arnheim updated the Board and other attendees about the Association’s actual Q2 income
statement, including material deviations from the 2025 Budget reviewed and approved by the
Board in Q1 2025. Questions were asked and discussion ensued. Mr. Arnheim noted that he
intends to review the Association’s current insurance coverage and bank signature authorization
in 2H 2025 and report back to the Board with any recommended changes or modifications.
Property Management Report
Ms. Shinn updated the Board and other attendees on recurring matters involving the pedestrian
access gate. She also updated the Board on the scheduled updated lighting installation at the
Seacliff gate entrance, and the recent increase in demand for remotes and cards for gate access.
Ms. Shinn also updated the Board on recent lot ownership changes. Discussion ensued.
Secretary’s Report
Mr. McConnell continued with a summary of the Secretary’s report previously circulated by Mr.
Kaplinsky. This included an extensive discussion about Association member’s ability to build
guest houses in light of recent County regulations and the interests of Association owners. After
extensive discussion the DRC was instructed to summarize for the Board the following: (a) the
current Association rules for guest houses, (b) the impact that the recent County regulations have
on Association members’ ability to build guest houses, (c) what would be necessary (process,
notice, amendments, etc.) should the Board and Association seek to modify the existing
Association rules to better conform to those of the County and to allow guest house construction.
All members of the Board approved this direction.
DRC Report
Mr. McConnel next updated the Board on the recent DRC activities, including awaiting final
sign-off of the construction at 9B Pali Moana Place. Discussion continued.
Infrastructure Report
Mr. McConnel updated the Board on the ongoing set-back litigation regarding development on
the West side of Crater Hill. This included a final hearing scheduled for August 26, which Mr.
McConnell expects to attend. Mr. McConnell also updated the Board on the contemplated repair
work for various culverts in and around the Association. Questions were asked and discussion
continued.
Agriculture Committee Report
Next, Mr. McConnell shared a summary of the report from Alex Kaplinsky which indicated that
there were no material current matters, but that Mr. Kaplinsky was awaiting quotes for tree
trimming services for the green barrier between the Ag Park and the Association on the South
side of Iwalani and the west side of Pali Moana Place.
View Plane Committee Report
Mr. McConnell led a discussion regarding the need to appoint members to the View Plane
Committee. Mr. Welbourn added that in order to have a functional Committee, the Association
first needed to better define “view planes.” Extensive discussion ensued thereafter regarding this
topic. Following such discussion a motion was made to have the Board assemble a proposal for
review and consideration that outlines a program for eradicating the existing invasive ironwood
trees throughout the Association over a discreet time period, and codifies a policy for ongoing
mitigation and prevention of further ironwood growth in the Association. Such motion was
approved unanimously, and Mr. Arnheim volunteered to draft such proposal.
Beautification Committee Report and Fish and Wildlife Committee Report
Mr. McConnell shared Ms. Freeman’s report for each Committee., including ongoing efforts to
codify the Association members’ right to access the Crater Hill Refuge in light of the new
boundaries and infrastructure installed in the recent past. Discussion continued.
Member Dispute/Litigation Report
Mr. Schaem proposed the Board discuss the ongoing dispute with Ms. Jones regarding back
owed assessments and also to discuss the definition of a Farm Dwelling Unit. The Board
discussed whether such discussion was appropriate and, despite Mr. Schaem’s objections, the
remainder of the Board asked that such discussion be deferred since Ms. Jones has engaged legal
counsel who sent a demand letter to the Association.
Next Board Meeting Date:
Scheduled for 8 am HT on October 3, 2025.
Adjournment
There being no other business for the Board, the Board unanimously adjourned at 9:30 am HT.
Buddy Arnheim,
Acting Secretary